When a Committee Chair role becomes vacant, it is advertised in The Script.  Following an interview and reference checking, the President is consulted.  Then a nomination and resume is prepared by the appropriate Director (whose committee is in their portfolio) and presented to the Board for ratification.

When Committee membership roles become vacant, the Chairperson notifies the relevant Director, places an advertisement in The Script and interviews respondents.  When they believe they have found the appropriate candidate/s, the Chair formally nominates the candidate to the relevant Director, who notifies the Board and unless there are extenuating circumstances, the Board ratifies the appointment.

The Director negotiates an agreement with the Chair, outlining how the committee’s function will further the Board’s strategic direction and deliver on agreed outcomes.

The Chairperson of each committee is responsible for planning, managing, and reporting on the activities undertaken by his or her committee in accomplishing its goals.  The Committee Chairperson annually forecasts expenses and income related to committee activities, and submits a budget request to the appropriate Director preceding each budget year (AGM year).

The Committee Chairperson reports to the appropriate Director, who then presents the report to the Board of Trustees at a scheduled meeting.  They maintain ongoing communication with committee members, and arrange to conduct committee business by appropriate mechanisms. He or she presides over committee meetings, and acts as the representative for the committee in carrying out organisational business.

The Chairperson provides an annual report to their Director which is presented to the AGM.